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Custom software development · E-signature

E-signature software for the UAE: contracts, quotations, dealer agreements and offer letters signed online with a verifiable audit trail

Businesses in the UAE still print, sign, scan and email documents that could be signed in a minute, or pay for a separate signing service that knows nothing about the quotation, dealer or employee behind the document. Next Orbit implements and supports e-tijariX, which has e-signature built in and used everywhere a signature matters, built around Federal Decree-Law 46/2021 on electronic transactions and trust services.

Discovery Call See what we deliver
  • PAdES signature embedded in the PDF
  • Email OTP, SMS OTP, UAE PASS
  • Certificate of completion
  • Bilingual templates
  • Contracts and agreements centre
  • Bilingual templates and clauses
  • Signer verification and workflow
  • Cryptographic signing

Quick answer

What is e-signature and who is it for?

E-signature software lets parties sign documents online with evidence of who signed, when and how, in a form that stands up afterwards. e-tijariX, which Next Orbit implements and supports in the UAE, embeds a cryptographic PAdES signature in the PDF so Adobe Reader shows it as signed and detects any change, verifies signers by email OTP, SMS OTP, access code, UAE PASS or portal login, supports signing order or parallel signers with approvers and reminders, locks signed documents at database level, issues a certificate of completion with the full audit trail and a public verification page, and keeps a register of every agreement with renewal reminders. Because signing is inside the platform, a signed offer letter creates the employee, a signed dealer agreement activates the account and an accepted quotation continues the order.

  • The law in brief. Federal Decree-Law 46/2021 recognises electronic signatures and gives qualified signatures and certificates a stronger standing; some documents still require notarisation or wet ink. Confirm your cases with a lawyer.
  • What a business-grade signature needs. A signature embedded in the document, signer identity verification, a tamper-evident audit trail, documents that cannot be altered after signing and a way for third parties to verify.
  • What we deliver. Templates and clause library in English and Arabic, signer verification policy per document type, a company signing certificate from a UAE accredited trust service provider, workflows and training.
  • Office. Next Orbit Technologies L.L.C, 509-23, Mai Tower, Al Nahda 1, Dubai, United Arab Emirates, serving the whole UAE, the GCC and globally.
  • Built around your operation The architecture is agreed with you before any code, so the system fits how you already work.
  • Proven before you commit A prototype built around your workflow shows it working before the main investment.
  • Ready for the UAE Arabic and English, UAE compliance such as VAT and e-invoicing where it applies, UAE hosting where your rules require it, secure by design.
Your first step A Discovery Call with an engineer One conversation, then a tailored proposal. Book a Discovery Call

What we deliver

E-signature: what Next Orbit builds and runs for you

Pick a deliverable to see what it covers and the part of the stack behind it.

Deliverable 01

Contracts and agreements centre

One register of every document sent for signature across all modules, with status, parties, expiry and renewal dates and reminders at 60, 30 and 7 days.

From the stack

  • Node.js
  • TypeScript
  • React

Deliverable 02

Bilingual templates and clauses

Templates with merge fields for MOU, NDA, service, supplier, distribution and dealer agreements, maintenance contracts, project agreements, appointment letters, amendments and acknowledgements, a clause library and any uploaded PDF; drag-and-drop signature, initial and date fields.

From the stack

  • Flutter
  • Node.js
  • TypeScript

Deliverable 03

Signer verification and workflow

Email OTP, SMS OTP, access code, UAE PASS or verified portal login per document type; signing order or parallel signers, approvers and CC; reminders, expiry, decline, void, resend and correct recipient.

From the stack

  • Node.js
  • TypeScript
  • React
  • Next.js

Deliverable 04

Cryptographic signing

The signature is embedded in the PDF (PAdES) with an optional trusted timestamp; documents are locked at database level once signed; a certificate of completion records who, when, IP and device; a public page verifies any document.

From the stack

  • Next.js
  • PostgreSQL
  • MySQL
  • MongoDB

Deliverable 05

Signing that triggers the next step

Offer letter signed creates the employee and files the contract in the employee vault; dealer agreement activates the dealer account; project MOU marks the deal won; AMC contract activates maintenance; quotation accepted online continues the order; delivery signature captured on a phone.

From the stack

  • Laravel / PHP
  • .NET
  • PostgreSQL
  • Power BI

Deliverable 06

Legal guard-rails

Warnings where a qualified signature, notarisation or wet ink is required, a company signing certificate from a UAE accredited trust service provider for each customer, and an audit trail designed for dispute.

From the stack

  • Node.js
  • TypeScript
  • React

Swipe to see every deliverable →

Part of our custom software development service. The same architecture-first process, quality control and support apply; tell us the problem and one of our expert engineers will map it to a plan.

Discovery Call
01 / 04

Why organisations come to us for e-signature

  1. From one office in Dubai we work with trading, distribution, services, HR-heavy and project businesses across the UAE and the GCC.

    Read moreShow less

    Where an organisation needs signing inside its own custom system, we build the same capability into the software we develop. This page is general information, not legal advice; confirm the requirements for your document types with your legal adviser.

02 / 04

The law in brief

  1. Federal Decree-Law 46/2021 recognises electronic signatures and gives qualified signatures and certificates a stronger standing; some documents still require notarisation or wet ink.

    Read moreShow less

    Confirm your cases with a lawyer.

03 / 04

What a business-grade signature needs

  1. A signature embedded in the document, signer identity verification, a tamper-evident audit trail, documents that cannot be altered after signing and a way for third parties to verify.

04 / 04

What we deliver

  1. Templates and clause library in English and Arabic, signer verification policy per document type, a company signing certificate from a UAE accredited trust service provider, workflows and training.

Architecture-first

How a typical e-signature system fits together

Before a line of production code is written we draw the system: the people who use it, the services behind it and the systems it must talk to. This reference architecture from our custom software development practice is the starting point we adapt to your operation.

How data moves
  • Web, mobile and chatbot interfacesReact · Flutter · Arabic RTL
  • API layerdocumented, versioned, integration-ready
Business logic services approvals · workflows · rules
  • Data layerPostgreSQL · MongoDB · Redis · files
  • Cloud-native infrastructureAWS · Azure · GCP · on-premise · UAE regions

Flow 01 Web, mobile and chatbot interfaces Business logic services Data layer

Flow 02 API layer Business logic services Cloud-native infrastructure

Technology stack

E-signature: technologies we use

Chosen per project from tools we run in production. Pick a category to see the part of the stack behind it.

  • Node.js
  • Python / Django / FastAPI
  • Laravel / PHP
  • .NET

How it runs

From first conversation to go-live

5 stages, each with a deliverable you can review and sign off before the next begins.

  1. 01

    Document inventory

    Which documents are signed, by whom, in which order and with what verification, mapped with your legal adviser.

  2. 02

    Templates

    Templates and clauses prepared in English and Arabic with merge fields from the CRM, HR and sales records.

  3. 03

    Certificate and policy

    The company signing certificate obtained from an accredited trust service provider and verification rules set per document type.

  4. 04

    Workflows

    Approval before sending, signing order, reminders and what each signed document triggers.

  5. 05

    Go live

    Teams trained; the register, verification page and audit certificates in use.

Who it is for

Organisations we build e-signature for

  • Trading and distribution

    Dealer agreements, supplier contracts and accepted quotations.

  • HR teams

    Offer letters, employment contracts, NDAs and policy acknowledgements.

  • Equipment and service providers

    AMC contracts, installation sign-offs and delivery signatures.

  • Project and consultancy firms

    MOUs, service agreements and change orders.

  • Real estate and fit-out

    Agreements and acknowledgements with several signers in order.

  • Groups

    One register and one policy across companies and branches.

Industries we deliver e-signature for

Platforms we offer

Platforms we deliver with e-signature

e-trainia is our own platform; e-tijariX, MeezanX and AuthentiQ we implement and support. Each can be customised for your operation.

B2B + B2C commerce, inventory & ERP

e-tijariX

Dealer and consumer sales, multi-warehouse stock, procurement and VAT accounting on one product master.

  • Verified dealer accounts and price tiers
  • Live stock and transfers across warehouses
  • Quotation → invoice → delivery order
  • UAE e-invoicing (PINT AE) with VAT and Corporate Tax reports

B2B + B2C one store, one stock figure

Explore e-tijariX

Questions, answered

E-signature in the UAE: questions we are asked

01 Are electronic signatures legally valid in the UAE?

Federal Decree-Law 46/2021 on electronic transactions and trust services recognises electronic signatures and provides for secure and qualified signatures backed by accredited trust service providers. Certain documents, such as some involving real estate, personal status or notarisation, may still need other formalities. This is general information; confirm your document types with a lawyer.

02 What is a PAdES signature?

PAdES is the standard for digital signatures embedded in PDF documents. The signature is bound to the content with a certificate, so a PDF reader shows the document as signed and flags any later change.

03 Can signers be verified with UAE PASS?

Yes. UAE PASS, the national digital identity, can be required as the signer check for a document type, alongside email OTP, SMS OTP, access codes or verified portal login.

04 Do we need a separate signing subscription?

No. Signing is built into e-tijariX and used across sales, dealers, HR, purchasing and service, so quotes, agreements and offer letters are signed where they are created.

05 What happens to a document after it is signed?

It is locked at database level, the certificate of completion is attached with the audit trail, parties receive the signed copy, a public verification page confirms it, and the linked record moves on, for example the dealer account is activated or the employee is created.

06 Can we sign in Arabic?

Yes. Templates, emails and the signing experience are available in English and Arabic, and documents can be bilingual side by side.

Further reading

E-signature: guides and insights

Discuss your e-signature project

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  1. 1What you need
  2. 2About you
  3. 3Your request
  4. 4Confirm & send

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What happens next

From first message to a tailored proposal

  1. Discovery call with an expert engineer
  2. Solution architecture drawn around your operation
  3. Tailored proposal with scope and milestones

Related pages

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